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It’s that time of year, the same email hitting GCs and PMs everywhere – “Congratulations, your 2026 renewal is attached.”
What they don’t tell you in the body of the email is that when you open the attached PDF, you’ll notice your renewal cost includes an 18% increase over last year’s cost – just because.
Here’s the truth nobody puts in their brochure: Construction Project Management Software now sells in three flavors, and only one keeps your CFO happy.
Per Hard Hat
Essentially this is a per-user license. Every human who logs in is one paid seat. View only = paid seat. Summer Intern = paid seat. You get the idea.
Hidden stings:
- Add 10 subs and add an instant surcharge…or pass the fee to them, they’ll love you for it.
- Fire underperformers – still pay for them until renewal.
Who loves this model? Enterprise giants who expense everything to the owner.
Who hates it? You. Right now.
ACV Pricing:
With this model, you pay a percentage of your projected portfolio to your software vendor. Annual Contract Value = % of your total construction volume. Typical range is .25% to .75% of ACV.
Examples:
- .25% of ACV, $400M backlog = $1M/year
- .5% of ACV, $400M backlog = $2M/year
- .75% of ACV, $400M backlog = $3M/year
Smaller ACV, same expensive math.
Hidden stings:
- Bid $120M project, your software bill jumps significantly
- Lose the bid, you still pay on the pipeline you quoted
- How do they know your pipeline…they review your financials
Who loved this model? Your software vendor
Who hates it? YOU, and EVERY GC praying the economy stays strong and margins don’t shrink
Flat-Rate Pricing:
With this model, you pay for the tool, not the org chart. One price, per project. No hidden fees.
Examples (based on $100/project/month – ConDoc Professional):
- 5 active, concurrent projects = $6,000/year
- 10 active, concurrent projects = $12,000/year
- 20 active, concurrent projects = $18,500/year
Better yet – everything is pro-rated, so you literally only pay for what you use.
What $100/month actually buys:
- Unlimited users (subs, owners, engineers – the more the merrier)
- Full Document Control (RFI, Submittals, CO/COR, DL, Meeting Minutes, and More
- Full Drawing Control (includes markup and version control)
- No annual price increases
- Cancel anytime, and take your data with you
Hidden stings: (this section intentionally left blank)
| NEED | USER-BASED | ACV | FLAT FEATURE |
| 100+ users | YES | YES | YES |
| Predictable Budgeting | NO | NO | YES |
| Subs Log In | $$$ | $$$ | FREE |
| Bid-season spike | OUCH | Heart-attack | Same $100 |
| Cancel tomorrow | 60 days of pain | 90 days of pain | How can we help? |
Who loves this model? YOU, and EVERY GC we know.
Who hates it? Our competitors.
The Switch Playbook:
- Forward this post to your boss and accounting,
- Schedule a demo and Sign up,
- Export your data, upload to ConDoc,
- Pat yourself on the back, you just saved your company a ton of money
Your Move:
- Tell us about your renewal and we’ll send you your exact cost savings with ConDoc.
ConDoc: One price. Zero Suprises. Built for the 99% who build on a budget and care about margin.
#ConDoc #EndThePriceHike
